BACKUP: Backing up the client register

You need a way to do backups

It is important to find a backup solution that is so simple and easy to use that you actually end up doing backups.

It is also important you always EXIT the Bailine program BEFORE you backup. If you do not exit the program the backup may not be complete.

How to backup

You can either do an 'internal backup' or you can backup to an external media like an USB stick.

You can do an internal backup through the menu Register + Other functions + Backup.

You can easily restore individual clients from an internal backup. With an external backup you have to email the backup file to HQ (backup@bailine.com) to get it converted to a restorable format.

What to backup

Your client's data are stored in the file C:\BAILINE\BAILINE.DAT
This is the main file you want to backup.

You may also want to backup your program setup data.
The studio address, choice of printer etc is stored in C:\BAILINE\BAILINE.CFG

Backup in Windows

If you have Bailine (DOS) and Windows on the same computer, and the Bailine partition is visible from Windows, you can backup the above files directly from Windows:

Find the folder 'Bailine' on the hard disk, then COPY (do not MOVE!) each of the files you want to backup to another media. You can use disks, memory sticks, writeable CD/DVD, uploading to internet, or what ever you prefer.

If the two files are larger than will fit on your backup media you need to compress the files. You can e.g. use the program 'Winrar' that you can download from www.rarlabs.com

With Bailine and Windows on the same computer you can also email backup files to HQ directly from Windows.

Backup in DOS to an USB stick or diskette

You can avoid having to use DOS-commands by having both Windows and DOS installed on the same computer.

First you have to find out what 'disk letter' your memory stick is using; Most drives use the letter D.

If the computer has a CD-rom drive, the memory stick may be using the letter E:
Some drives use A: or other letters, while C: is always the main hard disk in DOS..

If you are using a diskette; check that it is not write-protected: (The write-protection tab on the back of the diskette should cover the corresponding write protection hole).
The disk letter of a diskette is usually A:

SMALL client registers:

From the DOS-prompt you can backup to a blank disk by using the following commands:


If using an USB stick replace A: with the letter of your memory stick.

Answer Yes + [Enter] if the program ask you if you want to overwrite files, you will get that question if you use the same disk more than once.

Verify that you receive the message '1 file(s) copied' for each command.

If you get an 'insufficient disk space' message or similar, try another blank disk, or use the method described below for backing up larger files.

LARGE client register (diskette backups only):

As your client register grows, your backup files will eventually get too large (2000+ clients) to fit on a single diskette. You will then need to backup with an external program.

You can download such a program from www.bailine.com/FAQ + download etc + backup etc. Click on the 'README.TXT' file for instructions on how to install and use the program

After you have installed the program you can backup a client register of any size to one or more diskettes by typing the following command at the DOS-prompt: \BAILINE\BACKUP [Enter]

Restorable (internal) backups (BAK files)

A DAT og ZIP backup is usable for restoring the complete client register. However to extract individual clients from such files they will need to be converted to a restorable format by HQ.

In newer versions of the BSP program you can use the menu 'Register + Special + Backup' to
create a restorable BAILINE.BAK file. You can open and restore clients (even while simulators are running) from such BAK files through the menu Register + Special + Restore.

If you have computer problems causing you to lose data you should create a daily restorable backup.

The program selects the name BAILINE.BAK for all restorable backup files. You can freely change the name to something else (but with a maximum of 8 characters) if you want to save a backup for each day, e.g. 'BL110124.BAK' for a backup for the date Jan. 24, 2011.

Note that BAK files are not as robust as DAT files. Unlike with DAT files your system needs to be in working order for creating the BAK files properly as only clients that are visible in the client register will be saved to BAK files. We recommend taking DAT backups in addition to any BAK backups.

Backing up the register for statistical purposes (UBK files)

In some language versions you get an option (through the menu: Register + Special + Backup) to create a BAILINE.UBK file which is a file that contains only parts of the information of the client register. Note that an UBK file is not sufficient for restoring clients and should thus only be used for transferring information to HQ.

Transferring a backup by e-mail

Add the above mentioned files as e-mail attachments to an e-mail in order to send a backup to HQ.
In most e-mail programs you open a new empty e-mail and select a menu 'add or insert + file attachment' or similar in order to select the files you want included with your e-mail.

Please note that if you are to transfer a PKZIP backup set consisting of more than ONE diskette by email to we prefer you to either 1) send one email per diskette (together with a note of which disk you are sending), or 2) that you rename the file from the first diskette from bailine.zip to bailine.1, the file from the second diskette to bailine.2 etc.

Please e-mail backup files to backup@bailine.com unless instructed otherwise.


Under Windows we recommend using WinRar from www.rarlabs.com instead of PKZIP.

You can convert PKZIP backup sets to WinRar backup sets by renaming the files:
The smallest file (the last or only disk) should always be named bailine.zip.
The file from the first pkzip disk should be named bailine.z01.
The file from the second pkzip disk should be named bailine.z02.
and so on.

After installing WinRar you can unzip such backup sets by right clicking the bailine.zip file.

USB sticks

You can use an USB stick to transfer the files. For a USB stick to work under DOS you have to have the stick inserted into the computer while it is booting. If it does not work the computer is either very old or you need to do some changes in the computers BIOS.

For further information refer to www.bailine.com/faq